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Wellington-Dufferin-Guelph Public Health

Wellington-Dufferin-Guelph Public Health is a community-centred agency dedicated to promoting and protecting the health of Wellington County, Dufferin County and Guelph communities. Our team works to achieve this each and every day by offering important, evidence-based health information, programs and services. Our goal is to support our community members in achieving their highest level of health. 

Joining our team will involve working with passionate people and performing meaningful work that will support a healthier community for over 272,000 area residents. We believe it?s important to promote health in our own workplace, because in order to be our best, we have to feel our best. At Wellington-Dufferin-Guelph Public Health our goal is to help maintain not only the physical, but emotional, financial and social health and well-being of our team. Our employees enjoy a competitive compensation package, professional training and development opportunities and a healthy work-life balance.

Position:  Privacy & Health Information Analyst

Region:  Guelph & Wellington

Description:  This role is the point of contact for initial questions for staff and managers for privacy related matters, and is required to coordinate the day- to- day functions of access and privacy initiatives (as required), as well as public Freedom of Information (FOI) requests. Specifically, working with programs to ensure files as requested are collected, reviewed and redacted as required. Seeking external party permission for release where required and ensuring all response deadlines are fulfilled. 

This position also provides support and guidance as needed at a program level to managers and staff for MFIPPA/PHIPA internal privacy breaches, investigations, and supports the resolution of privacy breaches and complaints. A key requirement of this position involves providing excellent client service to both internal and external clients. 

The Privacy & Health Information Analyst position assists in the growth of the Agency?s corporate access and privacy programs. This role supports accountability, compliance and transparency through the Freedom of Information (FOI) process and legislations. 

This role reports to the Chief Privacy Officer (CPO), keeping them informed of privacy and access requests, cases, issues, and concerns. The Privacy & Health Information Analyst position is required to keep abreast of privacy news, case laws, IPC updates as well as directives and/or guidelines, orders and legislation which may impact the work of public health. This role identifies and suggests improvement opportunities using technology to streamline privacy processes to the Chief Privacy Officer. 

The incumbent in this role reviews & assists in developing privacy documents (Privacy Impact Assessments (PIAs), Data Sharing agreements, privacy and confidentiality clauses, notice of collections statements, etc.) in collaboration with the CPO to provide feedback to strengthen or modify Agency practices for privacy and security compliance. 

The incumbent will participate in conducting audits as needed, creating Board of Health privacy reports, completing annual IPC reporting requirements, as well as maintaining privacy logs for IPC reporting (i.e. formal requests). Under the direction of the CPO, this role will research, provide feedback and any other assistance required for the identification, creation and development of policies, procedures and training materials. The incumbent will be a member of the Agency?s standing Privacy committee, and any privacy working committees and attend relevant privacy related meetings as determined by the Chief Privacy Officer. (e.g. business continuity, IMS event, Outbreak event, PIA system review, etc.) 

The incumbent will be responsible to review and research training options, and resources which can be used by staff to assist with maintaining privacy compliance in their jobs. The incumbent will create and promote activities to foster privacy awareness within the organization, and evaluate the needs for privacy training for all levels of staff. The incumbent will present the information to the Chief Privacy Officer for review and approval. 

Areas of Responsibility:
?Review forms to ensure privacy compliance for programs or new projects are met and submits to Chief Privacy Officer to confirm 
?Reviews and coordinate the processing of formal requests 
?Responds to privacy questions internally and externally 
?Redacts records to ensure compliance 
?Research and gather information for privacy requests or issues as it occurs 
?Prepare records for review and final release by the CPO 
?Review and prepare PIAs or Data Sharing agreements, as appropriate 
?Contact and arrange delivery of records for requests for information 
?Meet with staff or managers relevant to privacy improvements in their program or a process; to provide feedback 
Monitor FOI requests and ensue response deadlines fulfilled 

A minimum of a 2 year post-secondary education in Information Access and Protection of Privacy Certificate Program- University of Alberta or related designation 
?Mandatory: Minimum of Canadian Institute of Access and Privacy Professionals
(CIAPP) Certified. CIAPP Professional designation preferred. 
Certified Information Privacy Professional (CIPP/C) from the International Association of Privacy Professionals (IAPP) 
?A minimum of 4 years of experience in job specialty 
?A minimum of 4 years of experience in privacy administration and facilitation 
?Strong knowledge on the privacy legislations (PHIPA;MFIPPA) and relevant guidelines, directives or case laws developed by IPC and the courts 
?Demonstrated knowledge of Health Protection and Promotion Act (HPPA)and its relevance with privacy for Public Health 
?Demonstrated understanding of the principles and philosophy of privacy protection 
?Demonstrated ability to interpret and apply legislations, regulations, policies and procedures to information requests, under provincial or municipal privacy legislations 
?Well-developed research, analytical and problem solving skills in order to draft responses to FOI requests, draft BOH and Agency reports, etc. etc. 
?Strong administrative and organizational skills 
Good facilitation skills to involve different internal/external stakeholders 
?Demonstrated ability to brief senior decision makers 
?Strong interpersonal, customer-service and collaboration skills to liaise with requesters, various program areas and other government agencies 
?Ability to quickly grasp and understand organization structures and program roles and responsibilities 

Salary:  $34.51 - $40.61/Hour

Terms of Employment:  Permanent Part Time

Deadline for Application:  Friday, April 20, 2018

How to Apply:  We thank all applicants, however, only individuals selected for an interview will be contacted. 

WDG Public Health is an equal opportunity agency. Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, and will be used to determine eligibility. 

WDG Public Health is committed to providing accommodations during the recruitment process for people with disabilities. If you require accommodation(s), please advise Human Resources in advance and we will work with you to meet your needs.

Location:  Guelph

Profession Type:  Administrative and Clerical

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